About the Jessamine County Clerk's Office
Jessamine County's official government page and the clerk's own website identify Johnny Collier as County Clerk. The County Clerk is a separate elected office from the Jessamine Circuit Court Clerk. That distinction matters because Kentucky state-court case records, dockets, criminal case files, civil cases, divorce files, traffic cases, and District Court probate files begin with the Circuit Court Clerk, while the County Clerk handles legal recordings and county-clerk records.
The County Clerk's records work includes deeds, mortgages, marriages, wills as recorded or indexed instruments, name changes, mechanics liens, powers of attorney, corporations, tax liens, assignments, releases, delinquent property taxes, and open-records requests for clerk records. The office also handles elections, voter functions, motor vehicles, and boats. For a person moving between downtown Nicholasville offices, this is the counter for marriage licenses and property records, not the counter for Circuit or District Court case copies.
Jessamine County Clerk - Nicholasville Office
Clerk: Johnny Collier
101 N Main St.
Nicholasville, KY 40356
859-885-4161
johnny.collier@ky.gov
Monday-Friday, 8 a.m.-4 p.m.
Jessamine County Clerk - Wilmore Office
210 S Lexington Ave.
Wilmore, KY 40390
859-858-4411 ext. 108
Fax: 859-215-6200
Monday-Friday, 9 a.m.-3 p.m.
What the County Clerk Does in Jessamine County
The Jessamine County Clerk's legal-records department is where many non-court county records are recorded, indexed, viewed, or requested. The clerk's recordings page says all public records and indexes are available for viewing in the office free of charge. Online access is available through eCCLIX for subscribed users, but the free in-office route remains important for people who need public viewing without an online account or image-viewing software.
- Records and indexes deeds, mortgages, powers of attorney, releases, assignments, liens, plats, affidavits, and other real-estate instruments
- Issues marriage licenses and maintains marriage indexes, including records indexed and scanned in CCLIX back to 1798
- Maintains recorded will indexes and related recorded instruments, while District Court probate case files remain with the Circuit Court Clerk
- Receives County Clerk open-records requests and clerk forms that require original signatures
The clerk's site also documents e-recording vendors for qualifying submitters: Indecomm, CSC, Simplifile, and ePN. Those services are for electronic recording workflows, not a substitute for court case filing through the Kentucky Court of Justice.
How to Request a County Clerk Record
Requests should start by identifying whether the document is a County Clerk recording or a court case document. A deed, mortgage, marriage license, recorded will, lien, release, or power of attorney is generally a County Clerk record. A divorce decree, criminal judgment, civil case filing, traffic citation case, or probate case file is a court record that generally begins with the Jessamine Circuit Court Clerk at the Court Complex.
- Identify the record type, names, approximate recording date, and any book, page, instrument, or license information already known.
- Use in-office public viewing at the County Clerk's office for public records and indexes when free counter access is the best fit.
- Use eCCLIX if online land-record or recorded-instrument access is needed and a subscription/login is available.
- Use the clerk forms route for open-records or inspection requests; the research notes that forms must be mailed or brought in person because original signatures are required.
- Confirm copy, certification, and recording charges directly with the County Clerk before mailing payment or relying on a fee for a dated transaction.
Circuit Clerk vs. County Clerk: KYeCourts and CourtNet are court-record tools. eCCLIX is the County Clerk route for land records, marriages, recorded wills, and related instruments.
Records Request Form Fields
The Jessamine County Clerk forms page links an Open Records Policy and a Request to Inspect Public Records form, but the research crawler could not retrieve a full field inventory from the downloadable form. Use the office's current form and include enough detail for staff to identify the record without guessing.
| Field | Required | Notes |
|---|---|---|
| Requester name and contact information | Likely | Needed so the office can respond or clarify the request. |
| Record type | Yes | Examples include deed, mortgage, marriage, will, lien, release, power of attorney, or open-records inspection. |
| Names on the document | Yes | Grantor/grantee, spouses, decedent, business, property owner, or other indexed names. |
| Date range or recording date | Recommended | Use an approximate date if the exact recording date is unknown. |
| Delivery or inspection preference | Recommended | Forms must be mailed or brought in person when original signatures are required; they cannot be emailed or faxed under the clerk forms guidance. |
Jessamine County Clerk Fees
The Jessamine County Clerk publishes standard recording fees for common instruments. These are recording fees, not necessarily copy or certification charges for every request type. Fees can change, and page-overage charges apply to some instruments, so confirm the current total with the clerk before recording or ordering.
| Item | Amount |
|---|---|
| Deed | $50 |
| Mortgage | $80, plus $3/page over first 30 pages |
| Mortgage with assignment | $126, plus $3/page over first 30 pages |
| Will | $47, plus $3/page over first 5 pages |
| Renunciation of will | $46 |
| Disclaimer of will | $46 |
| Affidavit of descent | $50 |
| Judgment lien | $46 |
| Mechanic lien | $46 |
| Release of mortgage | $46 |
| Power of attorney | $50 |
| Lis pendens notice | $46 |
| Plat | $50 |
| Filing with statutory authority and no specific fee | Varies; $46 minimum |
Common Clerk Forms
The County Clerk forms page is the documented starting point for clerk forms, open-records policy material, and request-to-inspect-public-records materials. The research notes an important submission rule: forms must be completed and mailed or brought in person to the office because original signatures are required; they cannot be emailed or faxed.
- Jessamine County Clerk Forms - clerk forms, legal-records forms, open-records policy links, and request-to-inspect-public-records links
- Recordings and Deeds - legal-records department information, public in-office viewing, eCCLIX coverage, DocAlert, and e-recording vendor details
- Online Land Records - eCCLIX subscription information for online document viewing and printing
Mail and Online Records Access
eCCLIX is the online access route for many Jessamine County Clerk records. The clerk's research summary says most document images are available in office and online for most instrument filings from January 2004 to the current date, with some records dating back to the 1700s. Specific coverage includes deeds indexed and scanned back to June 30, 1966; mortgages indexed back to June 30, 1966; marriages indexed and scanned back to 1798; and wills indexed back to June 30, 1966.
eCCLIX is the Internet version of CCLIX, County Clerk Indexing. Registered users with an Internet-ready PC and printer can view or print online documents from home or office. Access is described as available almost 24 hours a day, seven days a week, but account credentials, special image-viewing software, and access fees are required. Sign-up may be submitted by mail with check or money order; faster access may be requested by faxing the sign-up form to 1-502-266-9447 or emailing sales@smllc.us so SMI can send an electronic invoice for card payment.
For property-fraud monitoring, the clerk records page also documents DOC ALERT, a free service from Software Management in partnership with the clerk. It sends email alerts when a mortgage or deed is filed in a person's or business's name and requires name and email registration.